The Cultural Programs Intern, who is based in Chicago and reports to the Director of Cultural Programs, is responsible for the following:
- Managing event setup, execution, and strike; welcoming guest artists and scholars, partners, and sponsors; and liaising with colleagues regarding use of building resources
- Performing program-related administrative tasks including partner follow-up, registration
management, budget tracking, and note-taking during meetings - Drafting communication pieces such as event web pages, reminder and thank-you
emails, and signage
Who You Are & Keys to Success (the must-haves)
To be successful in this job, you will excel in five areas:
1. Project management: You call upon your organizational skills, attention to detail, and
time management skills to stay on top of multiple event planning timelines
simultaneously. You are comfortable working autonomously as part of a small team.
2. Problem solving & customer service: You are able to connect with event partners,
artists and scholars, volunteers, guests, and colleagues with respect and kindness. You
can maintain calm when brainstorming solutions to challenges as they arise.
3. Technology: You have prior experience using Google Suite and MS Office, and are
comfortable learning and using A/V technologies and fundraising database software.
4. Passion for language and culture: You believe that high-quality public programs
connecting people of all ages and backgrounds to the rich diversity of the Francophone
world promote lifelong learning and cultural understanding. You recognize the role of
race, gender, and other identities in shaping access to arts and culture and are driven to
create programming that uplifts historically marginalized voices and is welcoming to all.
5. Working proficiency in English and French: You are able to communicate in English
and French in person, over the phone, and via email on behalf of the organization.
Research savvy and experience with email marketing platforms are plusses, but are not
requirements.
If you were here right now, you would be:
- Reaching out to artists, scholars, and partners to confirm logistical details and secure
promotional assets - Building event web pages for the fall season’s programming and working with the
Marketing team to schedule e-blasts and Instagram posts - Reaching out to distributors to negotiate and obtain film rights for our annual series
- Submitting requests to our Volunteer Manager for fall events
- Updating event budgets and food and beverage inventory
- Contributing to strategic conversations around the upcoming season’s programs
- Engaging in the day-to-day operations of the organization by supporting your
administration and development colleagues in their work.How to Apply
Please send a cover letter and resume to Ryan Waldron, Director of Cultural Programs, at
rwaldron@af-chicago.org.